Voyageur Publishing & Events is a world leader in the provision of conferences and publications to the international travel healthcare and insurance community.

Summary of the role:

We are looking for an Events Administrator, responsible for overall support of the Events team. This will include all day-to-day office administration and general support tasks pre-event, onsite and post-event. You are motivated, super-organised and proactive, who prides themselves on their excellent attention to detail, calmness under pressure and willingness to learn.

We are currently operating a hybrid model with two-three days per week in the office, located in central Bristol. Please note this is a part-time role (Tues-Thurs) pro rata, but with the understanding that hours would increase around our flagship event in the Autumn.

Key responsibilities:

Supporting the Events team during pre-planning and execution of all ITIC events:

• End to end event management, working on multiple aspects within the portfolio of international events
• Client relationships – build, maintain and manage strong relationships with core client contacts, ensuring expectations are managed at all times. Take ownership of additional client requirements.
• Stakeholder and 3rd party relationships – build relationships with stakeholders (e.g. sponsors) and other 3rd party organisations
• Development and management of the CRM system and events app alongside the events team
• Support and input within the social media and marketing campaigns
• Manage budgets, providing regular updates, ensuring accuracy, sign off and timely reconciliation
• Work closely with the in-house creative team on development of assets
• Develop project timeline with Head of Events and maintain this on an ongoing basis
• On-site event delivery – UK and overseas. Sometimes working unusual hours, weekends and evening as required

What will I need?

• Minimum of two years most recent experience related to conference and event management
• Previous experience with digital communications and various social media platforms
• Experience in using Cvent and Asana would be beneficial
• Remains calm under pressure, can manage a number of tasks simultaneously and maintains excellent attention to detail while working to tight deadlines
• Has outstanding writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
• Has worked on a range of events of all sizes and has a good track record of doing so
• Knowledge and working understanding of event budgets
• Can confidently respond to an event brief
• Has experience of working with a range of clients
• Has good venue and technical knowledge
• Uses their initiative and can think on their feet to provide effective solutions

Company benefits:

• EOY bonus/commission scheme
• Private healthcare and annual travel insurance
• Competitive holiday allocation – the offices are closed between Christmas and New Year which will not be taken from your allocation

To apply for this job, or ask for more information, please contact lauren.murtagh@voyageur.co.uk